P&C Constitutions and By-Laws

P&C Constitution 2019

(P&C By-Laws Currently being Updated)

Acts of Parliament (links to sites)

• Associations Incorporation Act 2015
• School Education Act 1999
• School Education Regulations 2000

P&C Guides

• President's & Vice President's Guide (updated 2023)
• Secretary’s Guide (updated 2023)
• Treasurer's Guide (updated 2023)
• Interactive Treasurer's Report
• 2023 P&C Handbook
• President's Media Guide
• P&C Office Bearer Handover Checklist
• The Effective P&C Association 
• The Effective Meeting Guidelines (updated 2023)
• Principals: Working with your P&C
• How to engage your School Community
• Signatory Motions Guide
• Social Media for P&Cs
• Addressing Traffic Control Issues around Schools
• P&C Debit Card Guidelines
• Fundraising Guidelines for P&Cs
• How to bring about change positively
• Sign up to help your P&C Flyer PDF / Word​

Infosheets

• Infosheet - Promoting the P&C
• Infosheet - P&C meeting Code of Conduct
• Infosheet - Chairing a P&C Meeting
• Infosheet - The new role of the Vice-President
• Infosheet - Become a State Councillor
• Infosheet - Running the AGM 
• Infosheet - Facebook for P&Cs
• Infosheet - Filling Office Bearer roles at the AGM
• Infosheet - Running A P&C Election
• Infosheet - Record Management and Storage

Templates for P&C Meetings and Office Bearers

• P&C Code of Conduct
• Register of Members template / Word Doc
• P&C Minute-taking Template
• P&C Executive Meeting Minutes Template
• Office Bearer Nomination Form
• P&C Membership Form
• P&C ‘Authority Letter’ for the Principal / Word Doc
• Meeting Motions Slip
• Motion Register Template
• P&C Office Bearers Form
• Solvency Declaration template
• Summary of the Affairs of the Association Template / Word Doc
• Sample - 2023 P&C Calendar / Word Doc

Templates for Sub-committees

• Committees of the P&C  - Canteen, Uniform Shop, Fundraising and Generic Sub-committee Terms of Reference Templates
• Sub-committee Report Template
• Dads Group sub-committee Terms of Reference Template
• Facebook Page Terms of Reference Template
• Community Engagement Committee Terms of Reference

Your Obligations

• Affiliate Checklist
• Handover Checklist
• Superannuation Guarantee
• The ACNC and my P&C
• Parents & Citizens Associations and the ACNC
• AssociationsOnline and Summary of Changes to the Act
• WHS Guide for Volunteer Organisations
• WorkCover WA Insurance Information for P&Cs with Employees

If your P&C has one or more employees, you must ensure you are familiar with the new 2020 Work Health and Safety (WHS) Act. 

The requirements of the Act are in place for all organisation members (volunteer and paid) if you have one or more employees.

If no paid workers are engaged for work-related tasks by your P&C, the WHS Act does not apply. However, as volunteers are owed a general duty of care by the people and the organisations they support, it is good practice to comply with general WHS duties anyway.

The Department of Mines, Industry Regulation and Safety (DMIRS) has information available regarding the Act that is tailored to volunteer organisations.

We recommend you discuss the Act at a P&C meeting if you've not already done so.

Here are some additional resources that might be of use to P&Cs:

• Guide: Work health and safety for volunteer organisations
• Code of Practice: Psychosocial hazards in the workplace
• Overview of Western Australia’s Work Health and Safety Act 2020
• Checklist for volunteer organisations
• Work Health and Safety Laws (WA) Summary Guide
• Work Safe WA Checklists

• 2023 Conference Guide and Annual Report
• Social Media 101 Presentation
• Social Media Content Calendar
• Triple P Presentation
• eSafe Kids Brochure
• Managing Performance Flowchart - Life at Work
• Contextual Wellbeing - Chapter 4 - Dr Helen Street
• The Business of Running a Canteen Presentation
• WACSSO-WASCA Flyer
• P&Cs Supporting Schools Impacted by Significant Events Presentation
• Get Involved with Containers for Change
• Bye bye burnout